Youth Education Program Policies & Procedures
Youth Education

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In order to ensure the best possible experience for your child, we ask that you read carefully and adhere to the following policies. Please be aware that your child is not officially registered for the course when the registration is submitted. You will be sent a confirmation email or letter that will include additional information for you to review and return.

For policies regarding student data security and privacy, please see our Continuing Education Privacy and Security Policy page.

Have Questions? Visit our Frequently Asked Questions page for answers.

Youth Education requires that those picking up participants are listed as approved to do so (including parents). This person will also be required to provide a photo ID for check-out. Participants ages 9 and up will be allowed to check themselves out with permission from the guardian. To authorize self-check-out or to add people to your pick-up list, please call us at 801-581-6984 or log into your account and update your information.

All Youth Education camps and classes are designed for the specific age group listed. Participants who are outside of the posted age range are not permitted to enroll. Please contact us with questions.

You will need to be prompt in dropping off and picking up your child. The University of Utah does not assume responsibility for any child dropped off unattended. Please do not drop them off more than ten minutes before the class begins. If not picked up promptly after class, you will be charged a late fee of $5.00 for each 10 minutes the participant is left unattended at the classroom. This does not apply if you are delayed due to an emergency. Please contact the Youth Education staff at 801-581-6984 to alert us to any emergency situations.

There is a $10 fee to replace lost meal cards. If a participant loses a meal card, you will be contacted by the Youth Education office to pay the fee or it will be added to the guardian account.

If you are not contacted by phone or email, please call 801-581-6984 for a class update. Do not assume the class is canceled due to weather. If you have not received any prior notice, please bring your child to the scheduled location where you will be met by staff and advised of the backup location or rescheduled date.

Youth Education does not issue refunds or partial refunds for absences. If a participant misses a day, they are encouraged to come all other days.

Drops made four (4) full weeks prior to the first day of class will be given a full refund. No refunds will be authorized after that. No refunds are authorized in the event of a dismissal. Please contact us at 801-581-6984 if you have extenuating circumstances.

Classes require a minimum enrollment before they can be held. If this enrollment requirement is not met, the class will be cancelled. Guardians will be notified in advance and will receive a full refund.

Guardians and participants are expected to abide by parking restrictions at all course locations. For courses at the U of U campus, Adults with children of driving age may purchase parking passes at commuterservices.utah.edu. Vehicles may be ticketed if parked in a restricted area or without a parking permit. For questions concerning parking restrictions, please call 801-581-6415.

We aim to provide a fulfilling and meaningful experience for all participants. That said, our staff cannot provide one on one support because they do not receive specialized disability training. Complete the Additional Participant Info form and provide as much info as possible to allow for a positive camp experience. If your child requires special accommodations, please contact the Youth Education office at 801-581-6984 well in advance. To get a better idea of what accommodations are available, please contact the Office of Equal Opportunity at 801-581-8365.

Youth Education has a zero-tolerance policy. Any participant who is threatening the safety of themselves, other participants, or the staff will be immediately removed and no refund will be issued.

Our policy in handling disruptive situations is as follows:

  • First incident: Staff will discuss the situation with the participant.
  • Second incident: Staff will contact a guardian and participant may be dismissed for the day.
  • Repeated incident: Youth Education staff will contact the guardian and the participant will be dismissed with no refund.

All drugs, alcohol, and tobacco products (including e-cigarettes or vapes) are prohibited from Youth Education programs. If a participant is caught with any prohibited items, they will be removed from the class and no refund will be issued.

Our waitlist policy will be on a first come first serve basis. As seats become available, guardians will be contacted via email notifying them of openings in the corresponding classes and camps. To claim a spot, follow the instructions in the email. You will not be removed from the wait list unless you request it. You will remain on the list in case another spot opens up.

At Youth Education, we strongly discourage participants from bringing any personal electronic devices. Not only are they vulnerable to being taken, forgotten, and broken, they discourage personal interaction and participation. Participants that bring electronic devices and accessories do so at their own risk. If participants do bring these items, staff will ask that they keep these devices in their bags and out of sight throughout the camp day. If your participant fails to meet this requirement, our staff may hold on to items until pick-up. We want participants to interact with each other and the staff while being active for the best camp experience possible! If you need to reach your child, please call our office at 801-581-6984.

Youth Education is currently reconfiguring our scholarship and community support infrastructure . For the time being, we will be considering requests for limited financial assistance. Please send an email to youth@utah.edu with your request for financial assistance. General considerations to receive support: perspective applicant is a recipient of free or reduced school lunch, other specific financial situations.

Read the full Contagious Illness Policy.

  • Parents/guardians should not send campers and students to program activities if they are exhibiting signs of illness.
  • Staff will send campers and students home if they exhibit signs of illness.
  • All camper and student medication and medical conditions must be reported to the program prior to attending program activities. This ensures staff are adequately prepared to respond to health and medical issues.  
  • Staff are not authorized to administer medication. Staff can issue campers and students reminders of when they need to self-administer their medication. This applies to prescribed and over-the-counter medication. 
  • Staff are not authorized to carry medication for a camper or student. All medication, including emergency medication, must remain with the camper or student. 
  • Parents should ensure their camper or student's vaccinations are up to date. 
  • Staff should ensure their vaccinations are up to date. 
  • Club U and Youth Education staff are trained in First aid, CPR, and AED use. They can provide the level of care they are trained to provide. Anything outside of the scope of their training requires medical care outside of Youth Education's purview. 
  • Youth Education does not issue refunds or partial refunds for absences.  


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